Office Administration and Procedures, Concept



An office is generally a room or other area in which people work, but may also denote a position within an organization with specific
duties attached to it. Office as place originally referring to the location of one’s duty. When used as an adjective, the term office may refer to business-related tasks. In legal writing, a company or an organization has offices in any place that it has an official presence.
An office is an architectural and design phenomenon and a social phenomenon, whether it is a tiny office of extremely small size, through entire floors of buildings, up to and including massive building dedicated entirely to one company. In modern terms, an
office usually refers to the location where white-collar workers are employed.

Functions of an Office

The duties of an office include gathering information, keeping information, arranging information, giving information and protecting information.

(1) Receiving information

Information in form of letters, telephone calls, orders, invoices, and reports on the various activities of the business.
Information received could also be in form of other correspondence apart from letters e.g. circular, memorandum (memo) among others.

(2) Recording information

Keeping track records of necessary data and/or information readily available at the disposal of management for future references and to aid planning process.

(3) Arranging information

The information accumulated by the office is seldom in the form in which it is to be given out; facts have to be gathered together from different sources calculations have to be made.







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